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Property Management Tips
Screening Tips
Usually when property is rented, management wants to make sure that it stays crime free. Filling a vacancy is easy, but filling a vacancy with a tenant who will pay the rent on time, not annoy neighbors, and keep the property in decent condition can be difficult.

Doing thorough checks on prospective tenants will help avoid the ones who may become problems in the future. In order to complete thorough checks owners / managers need to have a plan for screening the prospects. Property owners / managers should not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, and marital status, status with regard to public assistance, familial status, or sexual orientation. The same criterion needs to be used for everyone.

Screening standards are nothing more than criteria selected in advance, regarding minimum qualifications tenants who live on your property must meet. Management should provide written documentation outlining the screening process and provide each applicant or prospective applicant a copy for their review.

Tips for Criminal Background Checks
  • Compare applicants identification with their written applications. Ask for clarification if the information does not match or if there are discrepancies.
  • Have the applicant sign a Criminal Background Check Consent Form that indicates they have knowledge a criminal background check is being performed.
  • Review the completed form for accuracy, legibility, and be sure all questions have been addressed / answered.

Credit Checks
  • Always run a credit check on every applicant. Do not accept credit checks run by the applicant. Even if they are a friend or relative, you may not know them as well as you think.
  • A person with a bad credit history may have problems with paying rent on time.

Tips for Showing Rental Property
  • Carry a cordless phone or a cell phone with you in case of an emergency or if you need to call for assistance.
  • Do not accept walk-ins after hours. Show property by appointment only.
  • Let potential tenants know you require valid picture identification before you show the property. This may prevent any criminal activity/assault during the showing, as they know they can be identified.
  • Stand near the exit during the showing. Let prospective renters look through the unit. Do not let them get between you and the exit.
  • Try to have another person with you, such as another manager or trusted tenant if no one else is available, when showing a unit. If this is not possible, let someone know where you are and when you can be expected back.
  • When showing an apartment turn (lock) the deadbolts on the door while the door is still open. This will prevent the door from closing all the way.